In the fast-paced world of business today, innovation is key for companies to stay competitive. Virtual Office spaces have surfaced as a viable solution, providing the ability to work from any location. This is a significant advantage for entrepreneurs planning to set up a business in Dubai. This strategy not only reduces overhead costs but also takes advantage of Dubai’s top-tier infrastructure and resources, aligning seamlessly with the city’s reputation as a global hub for commerce.
Is virtual office beneficial for company formation in Dubai? and how your company could potentially benefit from it. In this guide, we’re going to provide you with all the information you need about Virtual Offices in Dubai, including their definition, services, and the best options available.
If you are thinking of obtaining a virtual office for your business in Dubai, contact the best business setup consultant in Dubai.
What is a Virtual Office in Dubai?
A Virtual Office is essentially a service that allows business owners and employees to work remotely by providing a range of business functions accessible through the Internet. It enables companies to maintain a presence in a desirable location without paying rent for a physical space. This concept includes services like phone answering, mail handling, and access to physical office space and meeting rooms when necessary.
Services of Virtual Office in Dubai
A Virtual Office service in Dubai provides the following services:
- A corporate address for your business
- Mail handling, including receipt and forwarding of mail items to you wherever you are located
- Access to a dedicated telephone number with optional call-answering services
- Meeting rooms as well as serviced offices when needed
- Office administration services, including managing bookings, arranging appointments, and providing secretarial support
- Virtual customer support through remote call centers
Benefits of Virtual Office in Dubai
As many businesses globally are moving toward a culture of operations without offices, Dubai and the UAE are no exception. Having a Virtual Office in Dubai can offer numerous benefits, including:
Cost Effectiveness:
Dubai Virtual Office will allow you to operate in one of Dubai’s prime locations, like the Dubai International Financial Centre (DIFC) or Dubai Silicon Oasis (DSO), at a fraction of the cost of having a full-fledged UAE office space or corporate office in Dubai.
Companies can save money on overhead expenses without renting or owning physical premises.
Flexibility:
This is especially beneficial for companies with seasonal sales. A Virtual Office allows businesses to scale up or down as needed. This can reduce their overhead expenses in off-seasons while still maintaining a presence in Dubai.
You can easily upgrade your Virtual Office package whenever you need more business facilities, such as meeting rooms or additional office space.
Access to Resources:
Having a Virtual Office in Dubai also provides access to the city’s excellent infrastructure and resources, such as its world-class economy with low taxation rates, reliable communication systems, top-notch transport networks, and more.
This makes it an ideal location for entrepreneurs who want access to global markets while keeping costs down.
Professional Image:
Your business may have a great website or thousands of social media followers, but having a Virtual Office in Dubai will give your business added credibility and legitimacy.
A physical presence through your Virtual Office will also improve your visibility with potential clients or investors, as they’ll know that you have an actual location in the city. In addition, for many official documentation purposes, you will need to provide a mailing address in the UAE that you can quickly obtain from your virtual office provider.
Legal Compliance:
Finally, a Virtual Office in Dubai is also essential for legal compliance, as all businesses must adhere to specific laws and regulations depending on their size and activities. This includes registering with the relevant authorities, such as the free zone or local municipality.
Dubai business licensing authorities often require you to provide a local mailing address for your commercial license application in Dubai. Having a virtual office provider can help you meet this regulatory requirement.
When we discuss virtual offices in Dubai, you may sometimes confuse a virtual license with a virtual office. Many business users use these two interchangeably, but they are pretty different. Let’s see how they differ.
What is a virtual office license in Dubai?
A virtual license is a legal permit issued by the Department of Economy & Tourism in Dubai (DED) to companies that do not have physical premises in the city or state. It offers entrepreneurs access to all the same benefits as traditional business owners, such as visa and residency services, banking services, trade license registrations, etc., without having to set up an office in Dubai.
With a virtual license, entrepreneurs can establish their business presence in the city without being physically present. This is particularly beneficial for startups or small businesses that wish to expand into new markets but lack the resources to do so.
The virtual license permit requires that the licensed entity not do the following activities:
- Occupy or own physical premises in the UAE
- Have employees living and working in the UAE, except for administrative and clerical staff
- Conduct activities that require a physical presence
However, companies with a virtual license can open corporate bank accounts, register trademarks and patents, and apply for visas and residency permits through the designated registered agent of the virtual license.
Eligibility For Virtual Office in Dubai:
DED has established an independent regulatory body, the Dubai Virtual Commercial City (VCC), to regulate and approve virtual licenses in Dubai. VCC accepts and processes virtual license applications based on specific criteria:
- Applicants must not reside or open a physical office in the UAE
- The applicant’s business must have a valid business and tax registration in one of the approved countries. Currently, VCC has a list of 101 approved countries, including most European and North American countries and many countries from the Middle East, South America, Africa, and Asia.
- The business must belong to the approved list of sectors. The list includes computer programming, printing, advertising, design, and various consultancies in specific fields.
Frequently Asked Questions
Here, we are going to list some FAQs regarding virtual companies set up in Dubai or around the UAE. It will give you a complete idea of virtual office establishment in UAE.
What is EJARI and what are its benefits?
Ejari is an electronic registration system established through the web. Ejari Online is a revolution in web services that helps to register and cancel tenancy contracts.
How does EJARI work?
- We need to know the basic details of the agreement to register through Ejari.
- Basic knowledge of the property details, rental company name, and terms and agreements.
- Once registered, we receive the bar code reference throughout the contract.
- The Real Estate Regulatory Agency (RERA) in Dubai will keep track of agreement updates.
- Ejari Attestation Records are the Ejari tenancy contract, Ejari registration certificate, and Ejari fee payment receipt.
Partnership with Business Link
You can start your business in the UAE with minimum cost using a small office space. The small office comes with a shared desk and office address. We will assist you in finding your need within your business budget, including silent partner, local service agent, and local sponsor of your new business setup OR existing license amendment to change sponsor and office location with returner PRO Services OR by job, our professional team can assist you in doing any of the above tasks drop us email to info@businesslinkuae.com
You can free your mind from all government paperwork and leave it to our professional PRO team to do on your behalf.
